Marketing Events and Promotions Coordinator - Florida State University

Job Description

The Event and Promotions Coordinator is responsible for planning, promoting, and executing engaging events and promotions across Seminole Dining’s residential and retail locations. This role focuses on enhancing the student experience, supporting meal plan retention, and driving sales growth through creative and well-executed initiatives. This position requires excellent organizational skills, creativity, and the ability to work cross-functionally with culinary, marketing, and operations teams. 

Job Responsibilities

Event Management and Coordination 

• Build and maintain campus and community connections for collaboration opportunities. 

• Manage the Seminole Dining Event Calendar across digital, print, and web platforms. 

• Plan, promote, and execute events at dining halls (2) and retail locations (28+), focusing on student experience, meal plan retention, and sales growth. 

• Lead event logistics: planning, team coordination, set-up/take-down, supply procurement, and staff collaboration. 

• Plan event details, including activities, decorations, and themed food with the culinary team. 

• Maintain event records: reliable financial reporting for ROI, comprehensive breakdowns, and timely submissions to Campus Event Services. 

• Anticipate and address challenges to ensure event integrity. 

• Host bi-weekly/monthly meetings with staff to coordinate events. 

• Manage and update the Seminole Dining Event Wall (monthly calendar and weekly event breakdown). 

Budget and Time Management 

• Work within allocated budgets: $10K (fall, spring) and $5K (summer). 

• Provide itemized expenses for client approval two weeks before events. 

• Maintain accurate timecards and communicate adjustments promptly. 

Retail Promotions 

• Identify and implement product sampling opportunities and mobile/in-person promotions. 

• Expand event and promotions calendars to include retail spaces like 1851 Porch and Union locations. 

Qualifications

Qualifications  

• 1–3 years of experience in event planning, hospitality, or promotions, preferably in a campus or foodservice environment 

• Proven ability to manage multiple projects, timelines, and budgets effectively 

• Strong organizational and time management skills with keen attention to detail 

• Excellent interpersonal and communication skills; comfortable working with diverse teams and student populations 

• Experience coordinating logistics and collaborating with internal departments and external partners 

• Proficient in Microsoft Office Suite, Canva, and digital calendar/event platforms 

• Ability to work flexible hours, including some evenings and weekends, based on event needs 

• Physically able to assist with event setup and breakdown 

Preferred: 

• Knowledge of campus dining operations and student engagement strategies 

• Familiarity with ROI reporting and event performance tracking 

• Experience working in a university setting or with student programming initiatives 

• Basic understanding of food safety and dining service protocols 

Education

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.