Conference Services Administrator - Adventure Aquarium

Job Description

To assist the Catering sales team with administrative work in an efficient and timely manner. Responsible for the organization, detailing and communication of booked events. Tasks include communication with internal teams and clients, maintenance and organization of function sheets, ordering and coordinating with vendors. Assist clients with planning their event to meet their expectations and desired outcome. Communicate effectively internally to culinary and operations team Assists all guests in a cordial and pleasant manner. Assist in administrative work such as menu design, layout planning, BEO creation and communication, client billing, business projections and pacing.

Compensation Data

COMPENSATION: The Hourly rate for this position is $18.00 to $20.00. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark’s good faith and reasonable estimate of the compensation for this position as of the time of posting.

BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation

There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance.

Job Responsibilities

•    Understands, follows, and enforces all Aramark and location policies and procedures.
•    Ensures that all safety procedures are understood and followed to maintain a safe working environment
•    Participation in all operational department meetings (daily operations meeting)
•    Organization and distribution of daily function sheets/BEOs to Conference staff
•    Review function sheets for accuracy or discrepancies and assign tasks based on functions and events
•    Daily inspection of all rooms, ensuring accurate logistics set up as well as adherence to standards established for room set ups.
•    Represents Aramark and the location in such a manner as to enhance their reputation.
•    Printing/copying BEOs & Diagrams for distribution to Culinary and Ops team 
•    Preparing Menu signage reflecting Dietary information and ensuring all signage is placed properly throughout the event space
•    Salesforce knowledge is preferred
•    Able to balance multiple projects and meet deadlines and due dates

At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.

Qualifications

•    Knowledge of Microsoft 365
•    Knowledge of Canva would be helpful preferred
•    Experience in Hospitality required, experience in catering is preferred 
•    Requires a positive attitude, strong work ethic, and a willingness to do what it takes to achieve the required results.
•    Must be able to learn catering software and perform tasks on excel and other computer applications as necessary
•    Must be able to read, write, and clearly speak English.
•    Ability to work days, weekends, holidays as required 

This role may have physical demands including, but not limited to, lifting, bending, pushing, pulling and/or extended walking and standing. This role may also require uniforms and/or usage of Personal Protective equipment (PPE).

Education

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.