Howard University Hospitality Catering Coordinator

Job Description

The Catering Coordinator supports the planning, organization, and execution of catering events across campus. This role serves as the primary liaison between clients, culinary teams, operations, and service staff to ensure seamless event delivery. The Catering Coordinator ensures all events are executed in alignment with company standards, university expectations, and contractual obligations.

This position requires strong organizational skills, attention to detail, excellent communication, and the ability to manage multiple events simultaneously in a fast-paced hospitality environment.

Compensation Data

COMPENSATION: The Hourly rate for this position is $25.00 to $29.00. If both numbers are the same, that is the amount that Aramark expects to offer. This is Aramark’s good faith and reasonable estimate of the compensation for this position as of the time of posting.

BENEFITS: Aramark offers comprehensive benefit programs and services for eligible employees including medical, dental, vision, and work/life resources. Additional benefits may include retirement savings plans like 401(k) and paid days off such as parental leave and disability coverage. Benefits vary by location and are subject to any legal requirements or limitations, employee eligibility status, and where the employee lives and/or works. For more information about Aramark benefits, click here Aramark Careers - Benefits & Compensation

There is no predetermined application window for this position, the position will close once a qualified candidate is selected. Qualified applicants with arrest or conviction records will be considered for employment in accordance with all applicable laws, including, but not limited to all applicable Fair Chance Ordinances and Acts. For jobs in San Francisco, this includes the San Francisco Fair Chance Ordinance.

Job Responsibilities

Event Coordination & Planning

• Coordinate all logistical aspects of catering events from inquiry through execution

• Work directly with clients (faculty, staff, student organizations, external partners) to confirm event details

• Prepare event orders (BEOs) and distribute to appropriate departments

• Confirm room setups, equipment needs, menus, and service timelines

• Conduct pre-event walkthroughs when needed

Client Relations

• Serve as point of contact for catering clients

• Respond promptly to inquiries and provide professional, solution-oriented service

• Ensure client expectations are clearly communicated to culinary and service teams

• Follow up post-event to ensure satisfaction

Operational Execution

• Communicate finalized event details to kitchen, service staff, and operations leadership

• Assist with scheduling service staff for events (in accordance with CBA if union environment)

• Ensure events are properly staffed and aligned with labor guidelines

• Support on-site event oversight as needed

Administrative & Financial Duties

• Enter and maintain event details in catering management system

• Assist with invoicing and reconciliation of event billing

• Track deposits, payments, and internal billing procedures

• Maintain organized records of contracts, event forms, and approvals

Compliance & Standards

• Ensure adherence to food safety standards and company policies

• Follow internal SOPs for event approvals and posting procedures

• Support compliance with labor agreements and scheduling protocols where applicable

• Ensure all necessary permits or campus approvals are secured

Qualifications

•    Use logical thinking to perform a variety of office tasks that require special skills and knowledge
•    Make decisions based on company policy and good judgment
•    Follow instructions without close supervision
•    Speak and write clearly and accurately
•    Plan your own work and sometimes the work of others
•    Proficient with all Microsoft Applications
•    Requires basic accounting skills. 
•    Must have developed language skills to the point to be able to: Write announcements, letters, summaries, and reports, using prescribed format

•   Ability to work flexible hours including evenings and weekends as needed (Homecoming Weekend is manadatory)
•    Minimum 2 years experience preferred, 4 years experience. (in catering, hospitality, or event coordination )

This role may have physical demands including, but not limited to, lifting, bending, pushing, pulling and/or extended walking and standing. This role may also require uniforms and/or usage of Personal Protective equipment (PPE).
 

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.