Office Lead Worker - Lake Powell - Bullfrog

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Location:
Lake Powell, UT US
Worker Type :
Hourly and Seasonal
Services:
Corporate
Posted Date:
2/8/2018 6:28:45 PM
Category:
Administrative Services
Work Type:
Fulltime-Temporary
Line of Business:
Leisure
ID:
158785
Overview:

About Aramark 
Aramark (NYSE: ARMK) is in the customer service business across food, facilities and uniforms, wherever people work, learn, recover, and play. United by a passion to serve, our more than 270,000 employees deliver experiences that enrich and nourish the lives of millions of people in 22 countries around the world every day. Aramark is recognized among the Most Admired Companies by FORTUNE and the World’s Most Ethical Companies by the Ethisphere Institute. Learn more at www.aramark.com or connect with us on Facebook and Twitter.



Description:

HR & Housing Office Lead Worker

 

POSITION SUMMARY:  The HR & Housing Coordinator provides general support of HR and Housing functions to employees and managers. Assists HR and Housing departments with administrative duties. Provides exceptional guest service to all internal guests as needed and protects the confidentiality of all employee information.

Provides general support of HR and Housing at the location. Responsibilities to include processing onboarding paperwork, verifying I-9s, assisting with payroll issues, assisting with New Hire and Housing orientations, conducting Housing check-ins. Duties also include driving company vehicle for scheduled pick-ups and recreational trips on an as needed basis and other duties as assigned. Working hour must be flexible as events are held during the day, nights and weekends.


ESSENTIAL FUNCTIONS: 

HR Support
New Hire Orientation
• Assist with preparing for new hire orientation each week, including verifying list of attendees
• Collect, copy and verify I-9 documents
• Assist J1 employees with completing I-94 documents online
• Take pictures for name badges
• Create and distribute employee badges and name tags

HR Clerical
• Assist employees with registering and understanding MyPay, Direct deposit enrollment and Aline cards
• Assist J-1 employees with setting up banking, distributing SSN cards, updating I-9 verifications with SSN
• Assist in day-to-day human resource duties such as filing, issuing staff ID's and nametags, and handling walk-in queries
• Answering phone calls, including pre-employment communication from J-1 students
• Maintain Front Desk and intake area, supply cabinet and closets in a clean and organized manner
• Assist staff with projects as they arise.
• Other duties as assigned

HR Driver (as needed)
• Drive company shuttle van to pick-up or drop-off arriving/departing employees (10-13 hour day) 
• Drive shuttle trips to Social Security Office
• Accompany employees to Walmart, LabCorp, lunch, etc. and maintain appropriate departure schedule

Housing Support
Pre-Season
• Checks keys to make sure they all still work
• Inspect rooms for things that haven’t been fixed during the off season and report them to the Housing Manager
• Prepare linen packets for the J1s and place in Dorm 4, 5, and 6
• Help Housekeeper stock toilet paper and shower curtains in all dorms and bunkhouses

Post-Season
• Finish filing from season
• Conduct Final Inventory of Dorms
• Start making linen packets for following season

Housing Check-in
• Fill out Housing Acknowledgments
• Explain Housing Policy
• Hand out key to assigned room
• Collect deposit fees
• Tell Housing Manager and/or Maintenance if the new EE has any repairs needed in room.

Housing Check-out
• Schedule employees for check-out appointments
• Hand out checklists and explain checkout requirements
• Do checkout paperwork with EE
• Room inspections
• Hand J1’s Security Deposit refunds or ask Housing Manager to request it

Mail
• Accept, sort, and log mail from USPS, FedEx, UPS, and interoffice mail
• Checkout mail to employees with credentials

Meal Cards
• Issue Manager and Employee Meal Cards
• Monitor the Meal Card Log and send to LPA at the end of every pay period

Uniforms
• Unpack when delivered
• Check out Uniforms to employees
• Maintain a Uniform Log
• Send updated Uniform Log to Purchasing every Friday

Soda machine
• Fill machine with drinks as needed
• Collect and count money
• Deposit funds
• Make minor repairs when needed

Deposits
• Update spreadsheet in Housing Spreadsheet
• Keep record of deposits
• Deliver deposit to Lodge

Other Tasks
• Keep Housing files current
• Answer EE and Guest questions
• Submit maintenance requests to Manager or Maintenance Department
• Help Housekeeper with duties when they are is busy or absent
• Have a thorough understanding of Housing Policy and current status

Equipment Used:
Computer, Adding Machine, Photocopier, Motor Vehicle, Printer, Telephone, Small Shredder, Fax Machine, Badge Maker, Camera

SCOPE: 
This position reports to the Assistant HR Manager and Housing Manager to ensure all employees are provided with excellent customer service. Must be able to work with a diverse workforce and develop professional relationships with department managers, employees and applicants. Must adhere to all company policies and procedures and protect the confidentiality of all employee records and information.

• Protects organization’s value by keeping information confidential
• Know and comply with all company policies and procedures regarding safety, security, emergencies and energy
• Protects the safety and well-being of employees by driving carefully and obeying all motor vehicle laws
• Demonstrate a positive attitude, excellent guest service skills and be a team player within the HR and Housing departments and the company as a whole



Qualifications:

QUALIFICATIONS: 

  • Associate’s degree in business, human resources or other appropriate field, plus one to two years of relevant human resources and general administrative experience, or a combination of education and experience from which comparable knowledge and skills are acquired.
  • Good administrative and organizational skills with excellent attention to detail and strong time management abilities
  • Excellent understanding of computerized information systems and Microsoft Office Suite
  • Good communication skills and the ability to deal effectively with a wide variety of company personnel and prospective applicants.
  • Professional, friendly demeanor and great patience is required at all times
  • Ability to maintain confidentiality
  • Valid US driver’s license and excellent driving record

 




Aramark is an EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION employer – Minority/Female/Disability/Veteran

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